Faculty can delegate access to their Google Mail to another person, so they can read, send and delete messages on their behalf. For example, faculty can delegate email rights to their assistants. The assistant can then also access the faculty member's contacts. Delegating access will not allow the assistant to change the account password or settings, or chat as the faculty. Google users can specify up to 25 delegates.
This is the recommended process for giving others access to Google Mail. Faculty should never share their password. Access to U-M Google accounts uses UMICH.EDU Kerberos passwords; the same password used for most online University services such as Wolverine Access.
Any messages the delegate sends from the faculty account will have the faculty member's name listed in addition to the delegate's name, so they'll show the sender as: Faculty Member Name (sent by Delegate Name).
Delegates access the other account by clicking the down-arrow next to their email@example.com email address in the upper-right corner, and choosing Switch account.
To remove a delegate's access, the faculty member should follow these instructions:
Related Google Support Links